Prepare and execute Annual Board Retreat, to be held no later than February of each year, for club planning, finalizing budget, and goal setting. Coordinate logistics with Secretary
Along with Treasurer and Vice President, act as signatory for treasury orders and provide record to Treasurer
Review responsibilities, by-laws, and other applicable club documents with each newly elected board member
Collect club reports and provide to higher authority annually as required
Appoint chairperson for committees
Appoint volunteer to fill the vacancy of any officer
Appoint an annual audit committee to review financial records
Collect, evaluate, and act on player, parent, and staff feedback to ensure club success
Maintain open communication between the club and the other clubs and affiliates
Provide monthly report to the board of work completed within your area of responsibility
Recruit coordinators/volunteers to support role as necessary
Secretary
Maintain accurate and official record of all meetings and distribute to the Board prior to the next Club meeting
Serve as primary point of contact for club, coordinating and distributing club communication
Keep website content up-to-date, in coordination with Director of Community Outreach
Coordinate all logistics for club business, special meetings, and Annual General Meeting (AGM); and give notice to the board and membership as stipulated in the club by-laws
Annually collect individual board member reports and submit collective club report to President
Provide monthly report to the board of work completed within your area of responsibility
Recruit coordinators/volunteers to support role as necessary
Remind board members of scheduled meetings as necessary
Treasurer
Keep an accurate written record of all financial transactions, according to governing documents, including monthly and annual financial reports
Prepare proposed annual budget for upcoming fiscal year (April 1 through March 31), for board to review and approve at annual retreat
Prepare and maintain yearly state and federal tax forms, which establish the club as being a non-profit youth organization
Along with President and Vice President, act as signatory for treasury orders and maintain record
Receive and issue receipts for all club financial transactions
Maintain bonding insurance as required on financial co-signers
Provide financial records to annual audit committee
Present upcoming fiscal year budget at Annual General Meeting (AGM)
Receive need-based financial aid requests; establish and lead committee to review and approve requests
Provide monthly report to the board of work completed within your area of responsibility
Recruit coordinators/volunteers to support role as necessary
Vice President
Assume the office of President, if the office is vacated
Ensure Certificates of Insurance stay current with NSYSA (WYS) and/or US Club Soccer, as well as with North Kitsap School District
Along with Treasurer and President, act as signatory for treasury orders and provide record to Treasurer
Serve as NKSC Risk Management Coordinator
Assemble and chair Annual Document Review Committee, ensuring that NKSC constitution, by-laws, codes of conduct, and rules & regulations are regularly updated
Provide monthly report to the board of work completed within your area of responsibility
Recruit coordinators/volunteers to support role as necessary
Technical Director
Schedule all matches for competitive and recreational programs
Schedule team practice times and locations
Collaborate with Director of Recreational Program and Director of Competitive Program to recruit, coordinate, and schedule referees, including club-assigned referees for modified division games
Serve as liaison between the club and North Kitsap School District (NKSD) to acquire fields
Collaborate with Director of Recreational Program and Director of Registration to prepare for and represent NKSC at NSYSA scheduling meeting
Recruit recreational coaches with the assistance of Director of Recreational Program
Determine age group for each club-assigned field
Assist Director of Competitive Program with annual tryouts
Execute coach selections, player selection processes, player and coach development plans, and overall program development, with oversight of the board
Provide monthly report to the board of work completed within your area of responsibility
Collaborate with Director of Recreational Program and Director of Competitive Program to ensure all teams’ league placements are appropriate
Serve as the liaison between The Club and leagues for all disciplinary conduct as necessary
Recruit coordinators/volunteers to support role as necessary
Director of Fields
The Director of Fields shall have authority over all aspects of gaining NKSC allocation and preparing fields for NKSC events
Prepare fields (i.e. repaint goals, hang nets, etc.) for practices and games, ordering supplies and replacements as needed
Ensure goals and nets are functional, in good repair, and secure, to be available for all club events
Ensure Sani-Cans are managed and available for all active fields
Maintain club storage facilities, in coordination with Director of Equipment
Provide monthly report to the board of work completed within your area of responsibility
Recruit coordinators/volunteers to support role as necessary
Director of Equipment
Distribute and collect equipment for all club programs
Order, distribute, and manage new uniforms as needed for the Recreational Program. Reference the NKSC Jersey Document for further guidance
Keep an accurate inventory of all club-owned equipment
Maintain all club-owned equipment and replace as needed
Maintain club storage facilities, in coordination with Director of Fields
Provide monthly report to the board of work completed within your area of responsibility
Recruit coordinators/volunteers to support role as necessary
Order and distribute club pins as necessary
Director of Community Outreach
Publicize all club activities through local and online venues
Keep website content up-to-date, in coordination with Secretary
Maintain publicly-accessible club calendar
Contract, schedule, and distribute team pictures
Arrange annual coach appreciation program
Manage high school senior scholarship program
Provide monthly report to the board of work completed within your area of responsibility
Recruit coordinators/volunteers to support role as necessary
Seek nominations and make recommendations to the board for annual awards as necessary
Coordinate all logistics for the Annual Team and Player Awards Ceremony as necessary
Director of Registration
Oversee the online registration program
Serve as liaison to online registration vendor
Collaborate with program directors to form competitive and recreational teams
Collaborate with Technical Director and Director of Recreational Program to prepare for and represent NKSC at NSYSA scheduling meeting
Provide each team with rosters and medical releases
Ensure all players’ birth certificates are submitted
Prepare team rosters for tournament play
Provide monthly report to the board of work completed within your area of responsibility
Recruit coordinators/volunteers to support role as necessary
Director of Recreational Program
Serve as liaison between The Board and recreational teams
Execute logistics for Fall, Spring, and Summer programs
Collaborate with Director of Registration to form recreational teams
Recruit recreational coaches with the assistance of the Technical Director
Collaborate with Technical Director and Director of Registration to prepare for and represent NKSC at NSYSA scheduling meeting
Collaborate with Technical Director to schedule recreational games
Conduct coach meetings to ensure information is delivered to all coaches in a timely manner
Provide monthly report to the board of work completed within your area of responsibility
Recruit coordinators/volunteers to support role as necessary
Assist recreational teams with discovering and registering for recreational tournaments (including, but not limited to, Soccer to the Maxx and the WYS Recreational Cup) as necessary
Seek out, recommend, and execute player and coach development opportunities as necessary.
Director of Competitive Program
Serve as liaison between The Board and competitive teams
Ensure proper registration and payment of all competitive players, and registration/RMA clearance of all team staff
Coordinate with leagues and organizations to register the competitive teams for leagues, cups, and tournament play
Organize and lead competitive team tryouts
Execute coach selections, player selection processes, player and coach development plans, and overall program development, with oversight of the board
Maintain competitive program website content
Conduct coach meetings to ensure information is delivered to all coaches in a timely manner
Conduct team manager training meeting shortly after team formations
Ensure timely submissions of game results (scores and standings) by managers
Provide monthly report to the board of work completed within your area of responsibility
Recruit coordinators/volunteers to support role as necessary
Conduct informational open house prior to each year’s tryout as necessary
Provide final league standings to Director of Community Outreach for purchase of recognition awards as necessary
Facilitate coach training with assistance of Technical Director as necessary
Organize Competitive Program uniforms. Reference the NKSC Jersey Document for further guidance
